Homeowner’s Association of Lake Ramsey
Meeting Minutes
December 16, 2021
I.
CALL TO ORDER
CALL TO ORDER The meeting was called to order at 6:00 PM by Richard Simmons, President.
Board Members President:Richard Simmons, Bruce Sofge, Maria Baronich, Malcolm Schuler, Garth Hernandez, Dimy Cossich, Leslie Barrios,Kirk Songy, David Caldwell D.J. Audibert, GNO, was not in attendanceII.PRAYER
PRAYERPrayer was offered by Dimy Cossich.
III.PRESIDENTS OPENING REMARKS
PRESIDENTS OPENING REMARKSA.Request Board Members keep each one of us informed of things they are doing, or decisions made. For this to work well we need to communicate with each other.
Request Board Members keep each one of us informed of things they are doing, or decisions made. For this to work well we need to communicate with each other.B.Artesian Water Resident Committee Study. In progress
Artesian Water Resident Committee Study. In progressC.Date for Gate Access Data Base be given to Paul on 21 December 2021
Date for Gate Access Data Base be given to Paul on 21 December 2021D.Gate operational programming instructions and operations. Waiting for Cell Gate Technician to finish his evaluation. Gate is operational with some minor issues.
Gate operational programming instructions and operations. Waiting for Cell Gate Technician to finish his evaluation. Gate is operational with some minor issues.E.The Board needs in one place a list of contacts and phone numbers for all vendors. Dave has this for action to provide the board with a list of contractors and contact info. This will be put in a file for access by others and future boards
The Board needs in one place a list of contacts and phone numbers for all vendors. Dave has this for action to provide the board with a list of contractors and contact info. This will be put in a file for access by others and future boardsF.Establish process for when problems occur with the gate on going. What is our cost per month with Cell-Gate and does that include technical support? These are questions I will get the answers working with Dave and Cell Gate.
Establish process for when problems occur with the gate on going. What is our cost per month with Cell-Gate and does that include technical support? These are questions I will get the answers working with Dave and Cell Gate. G.Sheriff’s Deputies are patrolling the sub-division on a regular basis.
Sheriff’s Deputies are patrolling the sub-division on a regular basis.H.Get dates from GNO to meet with the Board to go over issues and improve operations. I have sent an email to DJ asking for dates. We will put an agenda together before the meeting and forward it to GNO before the meeting
Get dates from GNO to meet with the Board to go over issues and improve operations. I have sent an email to DJ asking for dates. We will put an agenda together before the meeting and forward it to GNO before the meetingI.Meeting dates for 2022 is being handled by Malcom (see below).
Meeting dates for 2022 is being handled by Malcom (see below).J.We have to sit down as officers and determine when we go see Trey and discuss our intentions to negotiate with OCI in both attorneys’ presence. It needs to be soon. I am asking you to think about it. I will call Trey and set up sometimes which are available to meet. I would like to have a polished set our requirements for the discussion. We as officers will meet together and with Sam to iron it out. We will then report it to the full board.
We have to sit down as officers and determine when we go see Trey and discuss our intentions to negotiate with OCI in both attorneys’ presence. It needs to be soon. I am asking you to think about it. I will call Trey and set up sometimes which are available to meet. I would like to have a polished set our requirements for the discussion. We as officers will meet together and with Sam to iron it out. We will then report it to the full board.IV.TREASURER’S REPORT - Maria Baronich, Treasurer
TREASURER’S REPORT - Maria Baronich, TreasurerThis is a cash-basis report.
Operating account bank balance on 11/1/21 was $49,412.44.
Net deposits were $1,368.99
Paid expenses $9,790.81 (of which $3,985 was entrance repairs) leaving an November 30, 2021, bank statement balance in the operating account of $40,990.62.
The financial statements provided by GNO can be viewed on their webaxis site when it is available: https://gno.cincwebaxis.com/cinc/home/
V.SPECIAL ASSESSMENT REPORT - Maria Baronich, Treasurer
SPECIAL ASSESSMENT REPORT - Maria Baronich, TreasurerThe special assessment balance was due in full on November 15, 2021.
As of November 30, 2021, unpaid special assessments = $11,856.17.
As of November 30, 2021, a total of $321,337.57 had been spent for entrance repairs.
$11,685.69 of this amount paid out came from the flood insurance proceeds for the gatehouse.
This means $309,651.88 was spent using special assessment funds.
Currently, there is a shortage of special assessment funds received for the total projected cost of the entrance repair project. Regular budget funds will need to be used until unpaid special assessment funds are received.
Any special assessment funds collected over the actual cost of the project, as stated in the special assessment approved by the residents, will be deposited into the general reserve fund.
VI.MANAGEMENT COMPANY REPORT
MANAGEMENT COMPANY REPORT Richard Simmons will schedule a meeting with GNO to discuss issues.
VII.OLD BUSINESS
OLD BUSINESSA.HALRI vs. OCI Update
HALRI vs. OCI UpdateMembers of the Board attended the December 14, 2021, Court hearing. Per request by OCI's attorney, the hearing was rescheduled to February 18, 2021.
VIII.NEW BUSINESS
NEW BUSINESSA.Temporary Protection for 4A Road.
Temporary Protection for 4A Road.There are several portions of the roads in Phase 4A that present significant safety hazards due to exposed metal in the expansion joints. The board has decided, due to the issue of safety, that asphalt be poured over these areas.
B.Meeting Schedule for the year 2022:
Meeting Schedule for the year 2022:Thursday, January 27, 2022Quarterly Public MeetingThursday, February 24, 2022Thursday, March 24, 2022Thursday, April 28, 2022Quarterly Public MeetingThursday, May 26, 2022Thursday, June 23, 2022Thursday, July 28, 2022Quarterly Public MeetingThursday, August 25, 2022Thursday, September 22, 2022Saturday, October 22, 2022Annual Public MeetingThursday, November 17, 2022Thursday, December 15, 2022C.Reserving of the Firehouse for Quarterly Open Meetings
Reserving of the Firehouse for Quarterly Open MeetingsMalcolm Schuler will contact the firehouse to reserve meeting room for our Quarterly Public Meetings.
D.Relationship of Lake Club and Lake Ramsey BOD
Relationship of Lake Club and Lake Ramsey BOD Richard Simmons presented the issue of the coverage of liability insurance in relation to the lake and the projects and activities of the Lake Ramsey Lake Club. It was decided that ALL projects and activities involving the lake MUST be approved by the Lake Ramsey Board of Directors. This is to ensure these projects and activities be covered by the LRHOA insurance policy.
IX.COMMITTEE UPDATES and Status of Plans for the Year.
COMMITTEE UPDATES and Status of Plans for the Year.A.Gate Operation & Maintenance
Gate Operation & Maintenance1.Front Gate Issues Update
Front Gate Issues UpdateThe issue of some residents not getting calls from the “Guest Call Box” is a nation-wide issue for the company, Cell Gate. They are working on this issue and hope to have it rectified soon.
Currently David Caldwell and Richard Simmons has administrative authority for the data base. Paul Barrios will also have this privilege. Paul Barrios will also be getting the data base for the front gate entrance and cards for entrance.
2.Front Entrance Update
Front Entrance UpdateLights for the front entrance are on order and will be installed soon.
New signage was installed on the gates, as well as a new “stop here” sign at the exit gate. New signage for Private Lake / No Trespassing / No Soliciting, as well as Speed Limit, Covenant Community and Video Surveillance warnings was ordered with expected delivery shortly after Christmas. The “Visitor” lane markings and the wide stop line for the visitor call box will be repainted and speed humps will be installed on the entrance lanes outside the gates and in the exit lane inside the gates within the next few weeks, weather permitting. B.Streets & Drains
Streets & DrainsAdditional Speed Bumps are scheduled to be installed the week beginning December 19’th.
C.Lake
LakeDimy Cossich and the Lake Club are developing short term and long term plans for Lake Ramsey. These will be presented to the board at a future meeting.
D.Architectural Control
Architectural ControlACC approvals since last meeting:
Matherne – new roof
Blaine - new home constructionACC denials since last meeting:
None
The ACC presented to the Board an application for a new home construction that failed to meet the Covenant requirements for the ground floor square footage. Per vote of the Board, a variance will not be granted and the ground floor square footage requirements set out in the Covenants must be met. The ACC will notify the applicant of the requirements.
E.Community Improvement & Relations
Community Improvement & RelationsNew street signs are being planned; however, due to the cost of the project will have to be done a few each year, hopefully to begin in 2022.
F.ADJOURNMENT
ADJOURNMENTThe meeting was adjourned at 8:40 PM.
